New Gmail Tweak Lets You Schedule Calendar Events With Just a Click

Illustration for article titled New Gmail Tweak Lets You Schedule Calendar Events With Just a Click

If like millions of people you use Gmail to schedule meetings, and Google Calendar to keep track of them, this little interface improvement in Gmail is going to save you a bucket of time and headaches.


The scheduling workflow in Google products is messy. You're constantly switching between email messages and your calendar to see if a proposed meeting place and time is convenient. And going back and forth is a huge time suck.

Luckily, Google used its data crunching prowess to devise a fix to this silly problem. Google will now start parsing your emails for dates, and lightly highlight what it identifies as events in your email. If you click on one of those dates, a little dialogue will pop up showing you the day and what else you've got going on. If the time works, you can schedule it up—all without ever taking your eyes of the message.

The update is rolling out to US English users over the next week, with expanded language support on its way. It can't come soon enough. [Google]



Great. But what if the email is an actionable item that does not contain a date?

ALL emails should have an "Add as Task" or "Add to Calendar" button that you can click and bring up your calendar and schedule the action that is being requested (or that you believe needs to be taken) based on the contents of the email. It should also post the email contents into a note in the calendar event and let you add your own notes to the event.

To take this to its logical conclusion, apps like Auto Call Recorder for Android and Google Voice should also have the same button to add recorded/transcribed conversations to your calendar as actionable items. A copy of (or link to) the recording or transcription should also be available from the calendar item.

Texts and chat sessions should connect to your calendar in the same manner.

Face it, your world doesn't revolve around emails or phone calls or revolves around your time. How you manage that time will largely determine your success or failure in life.

Why is this so hard for the developers (who are obviously talented) to see?